Store Administrator
Company: Fresh Thyme Farmers Market
Location: Waite Park
Posted on: April 18, 2024
|
|
Job Description:
If you're someone who has a genuine desire to help people live
better and healthier lives, join us as we work to be a trusted
resource in our communities, offering real people, real food at
real affordable prices across the Midwest. If you are ready to
immerse yourself in an environment, that helps shoppers naturally,
intuitively, and enjoyably find real, honest, affordable goodness
to meet them wherever they are on their wellness journey, we'd like
to hear from you. Join us to begin YOUR journey and be a part of
the Fresh Thyme Market Team!
Fresh Thyme Rewards
Are you passionate about the retail grocery market and organic
products? Are you a leader? Are you ready to join one of the
fastest growing companies in the retail grocery market? If so,
Fresh Thyme Farmers Market is the place for you! Our unique
business model, fast paced and growing environment, promote from
within culture, and excellent benefits make Fresh Thyme the best
employer in the grocery market. Careers have been growing at Fresh
Thyme since our inception in 2012 - yours should be no
different!
The Store Administrator is responsible for managing office
personnel and activities to ensure the highest level of
productivity. This position will oversee Human Resources functions,
accounting duties, accounts receivable, time keeping, various
reports, and payroll. They are required to assist customers as
needed and maintain a friendly, energetic demeanor.
Essential Duties & Responsibilities
--- Reconciles daily EFT deposits and EFT off-line declines and
charge backs.
--- Reconciles all types of tender to the daily sales
spreadsheet.
--- Places and processes gift card orders for store.
--- Submits manufacturer coupons weekly for reimbursement.
--- Initiates credit applications for all new vendors and sends
them to BSO for approval.
--- Reconciles receiving reports for vendor invoices daily, and
reviews vendor statements.
--- Prepares general ledger reports weekly for department manager's
review.
--- Enters data for store invoices and/or reconciles invoices to
Back Door Receiving system.
--- Reconciles monthly vendor statements and maintains detailed
vendor invoice files.
--- Reviews, corrects, submits, and processes time punches, edits,
and information to payroll.
--- Prepares corrections and check requests for biweekly
payroll.
--- Reconciles store payroll to the labor distribution bi-weekly
and ensures that labor reported in the general ledger is
accurate.
--- Acts as the liaison between the employee and the payroll
department.
--- Maintains accurate staff personnel files on all employees.
--- Ensures all new hire paperwork is in order before employees
begin work, specifically I-9 documentation and background checks;
including submitting and making sure background check has
cleared.
--- Submit all pay forms for new hires, terminations and changes
and ensures employee records are appropriately documented.
--- Files and follows up on all workers compensation claims and
reports status weekly to support office.
--- Enrolls and terminates employees on all benefits plans,
including medical, dental and 401(k).
--- Ensures all employee terminations are documented and final
checks are issued in accordance with state law.
--- Reports cash, sales, inventory, and accounts payable
discrepancies or suspicious activity to the Store Director.
--- Maintains in-store monthly calendar and office supplies.
--- Order office supplies and uniforms
--- Other duties as assigned.
Education and Experience
--- High school diploma or equivalency degree.
--- Must have a minimum of 2 years professional experience.
--- Preferred 2-3 years grocery retail experience in Office
Management department processes and procedures.
--- Previous experience as an Office Manager is a must.
--- Previous experience in a natural foods industry is a plus.
--- Accounting and payroll background preferred.
Knowledge, Skills, and Abilities
--- Must maintain the highest level of customer service at all
times.
--- Ability to adapt to the ever-changing high volume retail while
working in a cross-functional team environment.
--- Must have the capacity to take initiative when problems
arise.
--- Flexibility to adapt in a variety of situations.
--- Must have advanced attention to detail with the capability to
prioritize and meet deadlines.
--- Excellent written communication and documentation skills.
--- Excellent verbal communication and interpersonal skills for
dealing cross functionally with peers and senior management.
--- Must have knowledge with MS Office including Outlook, Word, and
Excel.
--- Ability to multitask and have excellent organizational skills
is essential.
--- Must be able to support and contribute to team goals.
--- Ability to work varied hours/days as business dictates.
Job Function Analysis
Physical Demands
--- Sit Rarely 1-2 hours
--- Stand Continuously 1-8 hours
--- Walk Continuously 2-8 hours
--- Drive Frequently 2-4 hours
--- Balance Frequently 34-66%
--- Bend Occasionally 1-33%
--- Climb (2-6 ft) Occasionally 1-33%
--- Crawl Occasionally 1-33%
--- Crouch/Squat Occasionally 1-33%
--- Kneel Occasionally 1-33%
--- Reach (forward & overhead) Frequently 34-66%
--- Twist (45 degrees at waist) Occasionally 1-33%
Lifting/Carrying
--- 0-10 lbs. Occasionally 1-33%
--- 11-25 lbs. Occasionally 1-33%
--- 26-50 lbs. Occasionally 1-33%
--- 51-100 lbs. Never 0%
Repetitive Motion
Right & Left Grasping Frequently 34-66%
Fine Manipulation Occasionally 1-33%
Pushing and Pulling Occasionally 1-33%
Lower extremities Never 0%
Environmental Conditions:
Some extreme temperatures are possible. Some ventilation and
exhaust fans.
Keywords: Fresh Thyme Farmers Market, Brooklyn Park , Store Administrator, Other , Waite Park, Minnesota
Click
here to apply!
|